Submitted by: Paul Jacobs

Quality is something that all businesses strive for. But it doesnt happen automatically it must be worked at and processes should be reviewed on a regular basis. Here are some tips provided to help you ensure successful Quality Assurance:

1. Document, document, document It is imperative to ensure that you document all of your Quality Management System. Successful Quality Control Management comes from writing down and tracking all of your processes and procedures. Make sure that you develop your systems in an organized way and that your files are easily accessible and understandable. For example, you may want to use a colour coding system for your files.

2. Infrastructure Capabilities Ensure that your infrastructure is able to support your Quality Management Systems. For example, make sure that the software you are using is the right one, up to date, and familiar to all using it. Use the right software for the job do not use Microsoft Word for data that would best be served being explained in an Excel spreadsheet.


3. Keep Audit Trails it is important to always review your work and that of others, and auditing is a way to do that. If you dont do periodic audits, you miss out on a crucial way to analyze the success of your quality control capabilities. Audits provide quantifiable data that is measurable.

4. Make Resources Available If you have enacted a particular Quality Management System, it will only work if the necessary resources have been made for it to be implemented. Always check to make sure that the specific resources needed for any and all systems are available, otherwise the use of the particular system is pointless.

5. Learn From Others This is one of the most successful ways to grow and improve your implementation of Quality Control Management procedures. It saves time because you can build on the successes of others. Make note of outside programs that work and begin to implement them in your own systems.

6. Check in from time to time make sure that you are checking in and that your Quality Control Management is running smoothly. This can save much time in the long run, and enable you to head off problems before they grow to become larger ones. A few minutes here can save you hours or even days later on.

7. Share Your Ideas If you have already put in place excellent Quality Management Systems, then take the time to share your successes with those around you who would then be able to benefit from what you have learned. An atmosphere where ideas are shared willingly provides an environment where all can benefit.

8. Do Not Seek Perfection Seek Fitness for Purpose – Be wary of striving for absolute perfection. This can mire your Quality Assurance procedures in a bog, and cause you to overlook good aspects of a situation. Instead, seek Fitness for Purpose, which means that your goals should be based on the funding, expertise, and resources you have available. If you try to create Quality Management Systems based on items or resources you do not have available, it will negatively impact your performance.

9. Narrow Your Focus Quality Control is about ensuring the proper flow and function of discrete elements within a larger system. Knowing what the big picture is is well and good, but successful Quality Management is based on one field of issue or quality component at a time. Remember, Rome wasnt built in a day.

10. Systematic Checking Procedures To make sure that your Quality management Systems are being implemented properly, develop systems whereby there is an automatic checking procedure in place for your Quality Assurance projects or components.

About the Author: Paul Jacobs has a great interest on business solutions and delivers a great deal of articles in this particular field. He is actually thought to be an consultant in all things relating to business management. Please visit for more information on

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